Billing Assistant

Watson Farley & Williams is an international law firm advising on complex disputes and transactions through local knowledge and an integrated international network.  We have a strong sector focus, combining our technical excellence with deep industry knowledge across Energy, Transport and associated Infrastructure.

The firm has achieved rapid expansion and year-on-year growth owed almost entirely to a focused strategy, strong leadership and the quality of its people.  The next stage in the firm’s growth plan is to achieve full-service strength within core sectors across the global platform.

We strive for excellence in all that we do and view investment in our people as key to achieving our business goals and values, which rest on developing deep and long-lasting relationships externally and internally through respect, sharing, communication and integrity.

Our global practice is integrated across our offices in Europe, the Middle East, Asia, Australia and North America delivering consistently high levels of service across borders and locally through a deep understanding of local business customs and culture.

We are committed to creating an inclusive workplace to attract and retain the most talented people from all backgrounds and cultures.  We believe in celebrating difference and that people from any background can rise to the top, ensuring opportunities to develop and progress are available for all.

• Processing of bills for London and other international offices. This will include credit notes, transfers, write-offs and other ad hoc processing.
• Ensuring bills are prepared in accordance with client agreements and the firm's processes.
• Producing and issuing reports on non-chargeable files and processing adjustments.
• Ensuring that all time and disbursements have been captured on draft bills.
• Ensuring adherence to Solicitors Accounts Rules and UK and EC VAT regulations where appropriate.
• Assisting with the application of special rates.
• Monthly secondment billing and reporting and contingent reporting.
• Developing an effective working relationship with partners, fee-earners, Legal PAs and Business Function teams.
• Working with and supporting colleagues within the Revenue Team to deliver a first class revenue/billing service.
• Providing information to partners and fee earners on WIP balances when requested.
• Collating additional information for internal and external clients.
• Checking bills before they are sent to the client.
• Assisting with E-billing where required.
• Other ad hoc tasks as agreed by the Revenue Manager and Assistant Revenue Manager.

• Technical skills must include a good understanding of SAR and VAT rules, preferably with knowledge of multi-currency and multi-jurisdictional billing.
• Well-developed IT literacy, in particular Microsoft Office applications (Excel, Word etc) and PowerBI.
• Experience and knowledge of legal billing functionality, preferably within either Aderant or Elite 3E/Elite Enterprise.

• Ability to take initiative and manage own workload.
• Ability to take responsibility for problem solving.
• Attention to detail and numerical accuracy.
• Ability to work calmly under pressure and to challenging deadlines.
• Excellent communication skills, both written and verbal.
• Flexibility in attitude and approach to work.
• Willingness to work beyond core hours when required.

We offer a competitive benefits and wellbeing package for all employees.

The Firm promotes a culture of agility and flexibility and is fully supportive of flexible working arrangements where these can be accommodated.

Respect for different backgrounds and perspectives is at the heart of our firm’s core values and we recognise the importance of fostering an inclusive environment that allows everyone to reach their full potential. This is a key feature of our Global Code of Conduct, which places diversity and inclusion at the centre of our firm’s ways of working.

We believe that exceptional client service can only be delivered by exceptional people. For this reason, we aim to attract, retain and develop the best talent from a wide range of backgrounds. All decisions relating to employment will be objective and based on merit and ability.

We are committed to ensuring that our recruitment processes are as inclusive and barrier-free as possible. This includes making adjustments for candidates with a disability or long-term health condition.  If you require adjustments to be made at any stage of the recruitment process, we’d encourage you to get in touch with a member of our team who would be happy to discuss options with you.